Government agencies are constantly looking for new and creative ways to make their annual budget stretch further. Governors and federal mandates, which oftentimes impact local agencies, are also constantly increasing the level of accountability for various agencies who in-turn are looking for ways to counteract this growing tide of information and documentation. For example, state mandates include record retention requirements that are far more burdensome than in the corporate environment from stipulations to maintaining employee records for 75 years.
How well your agency handles information, whether electronic or paper, has a direct impact on its efficiency and effectiveness.
The ImageStoreHouse Electronic Document Management System (EDMS) is currently in use by several municipalities to address issues such as long-term retention of student records, building drawings and site plans, etc. We are experienced with state guidelines for long-term record retention and can guide you through the task converting this information into an electronic format.
The scalability of our systems provides a cost-effective migration from your legacy systems allowing you to implement our system by group or department, one at a time or several together, following a
logical workflow process. Many times additional cost-savings are recognized after the system has been implemented within a department.
Possible Applications for Electronic Record Retention:
Finance - Accounts Payable and Receivable, Financial Reports, Cancelled Checks, Remittance Advice .
Human Resources - Employee Records, Union Contracts, Medical Benefit
Operations - Purchase Orders.
Legal - Legal Documents.
Safety - Accident Reports, Loss and Damage Reports, Self-Insurance
Research and Development - Testing Data and Articles.
Sales and Marketing - Purchasing Reports, Contracts, Price Lists, Special Price Quotations.