The typical medical office is drowning in paperwork. From Explanation of Benefits statements and remittance advice from insurance companies to the increase in patient documentation, medical offices are increasing overburdened with paper.

The use of Electronic Document Management in the medical industry records has gained rapid acceptance not only out of convenience, but necessity. Far too often patient records are misplaced, misfiled or at “the other office”. We have eliminated the need to constantly maintain hard-copy patient files.  Our system provides the flexibility to instantaneously retrieve patient records prior to or during a patient visit, real-time and on-line. By utilizing password security and encryption for indexed data and images, our users  maintain Health Insurance Portability and Accountability Act (HIPAA) compliance, the federally imposed guidelines for sharing electronic patient information.  

At the end of each day, patient information generated during the day is batched and transmitted to our secured server for indexing and inclusion in the patient file. Our system also provides the flexibility to add electronically generated information, such as lab reports and doctors’ dictations transcribed by an outside service.

Possible Applications for Electronic Record Retention:

Finance - Accounts Payable and Receivable,Financial Reports, Cancelled Checks, Remittance Advice

Human Resources - Employee Records, Nurses Contracts, Doctors Contracts, Medical Benefit Information.

Billing - Explanation of Benefits.

Legal  - Legal Documents.

Operations - Patient Chart, Physicians Contract, Insurances Service & price Contract.

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